Legal
Privacy Policy
Last updated May 12, 2026. This policy explains how Haysstack handles information during the pilot for coordinators, executives, and members.
Information we collect
Haysstack may collect account details, contact information, association membership records, role assignments, unit information, meeting activity, dues status, and support messages submitted during onboarding or product use.
How we use information
We use information to create association records, invite members, manage roles, support dues workflows, send official notices, improve the product, and protect accounts from misuse.
Coordinator-managed records
Some member information is provided or maintained by association coordinators. Coordinators should make sure they have a valid reason to upload or manage member records in Haysstack.
Sharing and processors
We may share limited information with service providers that support hosting, communication, verification, analytics, or payments. We do not sell member lists.
Security and retention
We take reasonable steps to protect association data and keep it only for as long as needed for the pilot, legal requirements, security, and association administration.
Your choices
You may request correction or removal of your personal information through your association coordinator or through the Haysstack support channel provided during onboarding.